Complete Survey - Digital Workplace Survey

Ways to improve your Collaboration component

Develop departmental and private team sites to streamline communication and collaboration, ensuring teams can easily share information and coordinate tasks.
Implement a staff directory and organisational chart to enhance employee connectivity and visibility, making it easier for colleagues to connect.
Integrate with Microsoft Teams for a unified experience, allowing direct access to resources and documents in SharePoint.
Establish a Project Hub to facilitate collaboration, track progress and communicate updates across the business.

Ways to improve your Employee Engagement component

Implement a news feature, establishing a news hub where employees can contribute regular updates, announcements and company-wide news.

Create a dedicated section in your digital workplace for organisational changes and policy updates, making it easy for employees to find all necessary information.
Introduce features that recognise employee achievements and milestones, such as work anniversaries, milestones and birthdays.
Assign and upskill Content Authors from various departments, that can contribute to the content on your digital workplace.

Ways to improve your Document Management component

Ensure that all documents are stored in a centralised location on SharePoint, making it easy for employees to know where to find the most up-to-date versions.

Create a single source of truth for your digital workplace, removing duplication of documents and information, all stored on the cloud in one place.
Develop a Permissions Matrix that defines who can view, edit or share documents.
Implement document libraries and an archiving system to include metadata features, improving the speed of document retrieval.

Ways to improve your Process Automation component

Implement automated workflows to streamline daily tasks and save time for employees.

Configure workflows to automate repetitive tasks, such as document approvals, task assignments, and notification reminders.
Establish workflows for managing document review cycles and approvals when updating key documentation.
Integrate Web Part and components with commonly used platforms and links, both inside and outside Microsoft 365, to allow users easy access to frequently used platforms.

Ways to improve your Knowledge Sharing component

Implement a knowledge base communication site to enhance the accessibility of knowledge

Introduce a wiki-style menu structure for content layouts on your knowledge base, providing an intuitive navigation and content organisation.
Implement metadata tagging and advanced search filters to enhance content discoverability for employees.
Introduce reading lists and compliance capabilities to monitor engagement and track user interaction.

Ways to improve your Usability and Adoption component

Design a digital workplace homepage as the daily starting point for all users.

Introduce a mega menu that organises content by business departments and categories, with dropdowns for subcategories and specific resources.
Implement a homepage layout to prominently feature important and frequently viewed content, highlighting key announcements, events, updates and resources.
Create a responsive intranet design ensuring accessibility from any device, to keep employees connected and informed on-the-go.
Empower content authors to update and contribute their own content, with training and support to use publishing tools.

Digital Workplace Survey

I can you easily communicate, collaborate, and share documents with my team and other departments.

My digital workplace allow me to quickly locate and contact people.

My existing digital workplace integrates with Microsoft Teams.

My digital workplace has dedicated spaces and channels for employee collaboration and teamwork.

Our digital workplace keeps me informed about company-wide announcements and updates.

I can find all necessary information regarding organisational changes and policy updates.

I can recognise employee achievements and milestones.

There are dedicated people responsible for the content in our digital workplace.

I am confident in knowing where the most up-to-date version of a document is and where it should be stored.

It is easy to track changes and view past versions of documents.

I am confident in the security and permissions of my document storage system.

It is easy for my team to access and work together on documents.

There is automation set up to reduce the manual work for daily and routine tasks.

Our digital workplace has strong integration with other tools I use every day.

There are automated reminders set up for reviews, approvals, and tasks in my digital workplace?

There are automation workflows for common business processes like onboarding or document approvals.

I can easily find the information I need when I need it.

The information I find is useful and well-organised.

I have access to a self-serve library for information about products, services, or departments.

I can rely on the information in my digital workplace as the definitive source of truth.

I regularly visit our intranet.

The navigation and information architecture (IA) is intuitive within our digital workplace.

I can access the intranet outside the office.

You’re almost done!

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