Digital Workplace Survey
Can you easily communicate, collaborate, and share documents with your team and other departments?
Does your digital workplace allow you to quickly locate and contact people?
How well does your existing workplace integrate with Microsoft Teams to enhance communication?
Does your digital workplace have dedicated spaces and channels for employee collaboration and teamwork?
How well does your digital workplace keep you informed about company-wide announcements and updates?
Are you able to find all necessary information regarding organisational changes and policy updates?
Is there a way recognise employee achievements and milestones?
Are there dedicated people responsible for the content on your digital workplace?
How confident are you in knowing where the most up-to-date version of a document is and where it should be stored
Is it easy to track changes and view past versions of documents?
Are you confident in the security and permissions of your document storage system?
Is it easy for your team to access and work together on documents?
Is there any automation set up to reduce the manual work for daily and routine tasks?
How well do you integrate with other tools you use every day, such as Microsoft Planner, Tasks, or Copilot?
Are there automated reminders set up for reviews, approvals, and tasks in your digital workplace?
Are there any automation workflows for common business processes like onboarding or document approvals?
Can you easily find the information you need when you need it?
Is the information you find useful and well-organised?
Do you have access to a self-serve library for information about products, services, or departments?
Can you rely on the information in your digital workplace as the definitive source of truth?
Do people regularly visit the intranet?
How intuitive do you find the navigation and information architecture (IA) within your digital workplace?
Does the search function return the right results when looking for information?
Can you access the intranet outside the office?
1/24
Recommended steps to improve your digital workplace score
Ways to improve your Collaboration component
•Develop departmental and private team sites to streamline communication and collaboration, ensuring teams can easily share information and coordinate tasks.
•Implement a staff directory and organisational chart to enhance employee connectivity and visibility, making it easier for colleagues to connect.
•Integrate with Microsoft Teams for a unified experience, allowing direct access to resources and documents in SharePoint.
•Establish a Project Hub to facilitate collaboration, track progress and communicate updates across the business.
Ways to improve your Employee Engagement component
•Implement a news feature, establishing a news hub where employees can contribute regular updates, announcements and company-wide news.
•Create a dedicated section in your digital workplace for organisational changes and policy updates, making it easy for employees to find all necessary information.
•Introduce features that recognise employee achievements and milestones, such as work anniversaries, milestones and birthdays.
•Assign and upskill Content Authors from various departments, that can contribute to the content on your digital workplace.
Ways to improve your Document Management component
•Ensure that all documents are stored in a centralised location on SharePoint, making it easy for employees to know where to find the most up-to-date versions.
•Create a single source of truth for your digital workplace, removing duplication of documents and information, all stored on the cloud in one place.
•Develop a Permissions Matrix that defines who can view, edit or share documents.
•Implement document libraries and an archiving system to include metadata features, improving the speed of document retrieval.
Ways to improve your Process Automation component
•Implement automated workflows to streamline daily tasks and save time for employees.
•Configure workflows to automate repetitive tasks, such as document approvals, task assignments, and notification reminders.
•Establish workflows for managing document review cycles and approvals when updating key documentation.
•Integrate Web Part and components with commonly used platforms and links, both inside and outside Microsoft 365, to allow users easy access to frequently used platforms.
Ways to improve your Knowledge Sharing component
•Implement a knowledge base communication site to enhance the accessibility of knowledge
•Introduce a wiki-style menu structure for content layouts on your knowledge base, providing an intuitive navigation and content organisation.
•Implement metadata tagging and advanced search filters to enhance content discoverability for employees.
•Introduce reading lists and compliance capabilities to monitor engagement and track user interaction.
Ways to improve your Usability and Adoption component
•Design a digital workplace homepage as the daily starting point for all users.
•Introduce a mega menu that organises content by business departments and categories, with dropdowns for subcategories and specific resources.
•Implement a homepage layout to prominently feature important and frequently viewed content, highlighting key announcements, events, updates and resources.
•Create a responsive intranet design ensuring accessibility from any device, to keep employees connected and informed on-the-go.
•Empower content authors to update and contribute their own content, with training and support to use publishing tools.